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Drug Management Officer – International Rescue Committee



Job Description

The IRC is a non-governmental organization operating in 26 countries in the world.  IRC started operation in Ethiopia in year 2000, currently working in five regions in providing relief services to refugees, victims of drought, and war affected populations.

WE WORK WITH THE BEST

WORK FOR IRC

POSITION OVERVIEW:

Under the direct supervision of Health Manager/Mobile Health & Nutrition Specialist and with the support from Supply Chain Manager in Adama, the Drug Management Officer/pharmacy technician is responsible to carry and coordinate the IRC- Ethiopia  prepositioned drugs and medical supplies at Adama Field Office. The Drug Management Officer is part of the Supply Chain and Health team in Adama and the focus of the position is to engage in overall drug, medical supplies and NFI management system of Health projects, maintaining drug management system as per the IRC’s drug management standard operating procedure, management of drug and other essential supplies, and working with Federal Ministry of Health (FMoH) structures, other partners to have all the relevant drugs and supplies all the time.  She/he will be responsible for the receipt, storage and distribution of drugs, medical supplies and equipment by ensuring its standard qualities to IRC supported health facilities and mobile health team.

DETAILED RESPONSIBILITIES AND TASKS:

Technical

§  Act as the focal person for the ECHO and other funded drugs, medical supplies, NFI and other health related items Supply Chain

§  Make formal as well as informal inventory on drug, medical supplies  and NFI data systems for ECHO and other donor information system

§  Ensure availability of necessary drugs & supplies and store in a safe and recommended manner

§  Conduct technical inspection of drugs and medical supplies  up on their procurement and delivery status  and ensure  their qualities

§  Follow up  the drugs and medical supplies expire date and facilitate  their dispatch to end beneficiary in proper manner

§  Coordinate Supply Chain data tracking of commodities from different project sites in collaboration with RHB and other relevant staffs and analyze and document the results.

§  As part of a Supply Chain team and in collaboration with the health unit, FMOH and other donor partners, assess and monitor the supply chain at the drug store level that affects product availability. The assessment will include the functioning of the product distribution system, avoiding and/or minimizing stock outs and overstocks at drug store

§  Adopt IRC drug management system and its operating procedure to the country context.

§  Management of the drug store based on the standard operating procedure

§  Distribution of drugs to field staff based on the program need and appropriate documentation using standard monitoring tools(Bin card and stock card)

§  Conduct monthly inventory of drugs & medical supply and report to accordingly

§  Conduct biannual inventory of the drug store using IMAT (Inventory management assessment tool) together with SC Coordinator, health manager, and field coordinator.

§  Support the institutionalization of Supply Chain monitoring and supervision activities for  health project sites

§  Monitor progress against grant work plan; promptly identifying any current or potential  delays

§  Prepare Purchase Requests for program supplies/activities and undertake field procurement as designated and authorized

§  Monitor program supply inventory levels; perform monthly spot-checks on program inventory

§  Work with and provide timely technical support to the IRC’s implementing partners; maintain respectful and constructive relations with partner staff

§  Fully comply with IRC safety and security procedures and provide input to security monitoring and assessments to enable and promote a safe and secure environment for program implementation

§  Manage the IRC field office drug store according to IRC drug management system.

§  Ensure that an up-to-date inventory is maintained for the IRC field office store.

§  Distribute essential health supplies and drugs to the health facilities based on their needs and appropriate documentation using standard monitoring tools.

§  Ensure that all stock movement records are appropriately maintained and organized including hard copies and electronic records of stock cards and bin cards.

§  Produce monthly reports on the stocks of drugs and medical supplies, detailing all stock movements.

§  Monitor and support the drug management system in all IRC supported government health facilities based on need.

§  Conduct monthly inventory of drugs, supplies and equipment and report to the health coordinator.

§  In conjunction with the logistic staff and health coordinator conduct IMAT every three months

§  Perform other duties as requested by the Health Manager in accordance with the position.

Monitoring & Evaluation

§  In collaboration with Supply Chain coordinator, Health Emergency Response Managers, and Health coordinator, evaluate the effectiveness of the supply chain mechanism put in place.

§  Produce monthly activity reports and submit to the Supply Chain coordinator and Health Emergency Rapid Response Manager.

§  Ensure that all Standard operational procedure tools and other relevant formats are properly prepared, recorded and kept.

Others

§  Work closely with Supply Chain, Health and other relevant team at field office and at site level.

§  Any other activities or duties deemed by the supervisors.

§  Key Working Relationships

§  Internal: Mobile Health & Nutrition Specialist, Health Manager, Supply Chain Manager/Coordinator, Field Manager, Warehouse Assistant, Finance, HR and Health Coordinator at field office and country office.

§  External: FMHACA, FMOH, Regional Health Bureaus, Zone Health desk, Woreda Health office.

Job Requirements

QUALIFICATION & EXPERIENCE:

§  BSc Degree/Diploma in Pharmacy or Pharmacy Technician.

§  4years/6years relevant work experience for BSc Degree/Diploma holders respectively.

§  NGO experience in Drug Warehouse Management is preferable.

§  Experience of providing training at Local Government, NGO and community level is essential

§  Excellent communication skills, organizational skills and the ability to work in a team

§  High quality in integrity, transparency, team work, commitment, flexibility, motivation and willingness to work under high work pressure.

Skills/Competencies:

§  In addition to IRC core values/competencies: Diligence, attention to critical details, a keen sense of work priorities and resourcefulness in obtaining and researching important information.

§  Meets time-lines for all reporting and delivery of outputs

§  Results-based attitude, as well as excellent organization skills are a MUST;

§  Strong computer skills, with a good knowledge of MS Office Windows (Word, Excel, Access) an advantage.

§  Demonstrated behavior of professional and personal ethics, transparency and openness.

How to Apply

§  Please send your CV, application letter and copies of credentials to the following address:

-          IRC Adama office P.O.BOX: 1731

§  Please include 3 references from current and former employers.

§  Applications will not be returned. IRC discourages phone calls or personal visits.

§  Only applicants meeting the minimum qualification will be short listed and contacted.

Your application letter/cover letter must include the following information.

·         Name of the position you have applied for

·         Date of application

·         Summary of  your qualifications and experience

·         Motivation/objective of why you have applied for the job

·         Permanent Address and present address (if different form permanent) and telephone number

·         Disclose any family relationships with existing IRC employees.

Are any of your relatives employed by International Rescue committee (IRC)?

If answer is “yes”, give the following information:
 YES          NO

NAME

Relationship

Position Office/field office
 IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.



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