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Executive Secretary – Helzer Business Plc



Job Description

Under the general supervision of the respective manager, the Office secretary undertakes all secretarial functions and edits same when necessary. She screens telephone calls, answers correspondences, files incoming and outgoing letters, faxes messages, types large volume of work with speed and accuracy;

Summary of Key Functions/Results Expected:

  • Undertake all secretarial functions, types circulars, memos, reports, confidential  letters, etc. edits same when necessary;
  • Drafts and handles correspondences according to instruction, edits and reviews documents as required;
  • Handle with care and ensure the safety of office equipment and machines used in the Office;
  • Receive incoming and make outgoing calls;
  • Ensures that letters, faxes, electronic communications, etc. are appropriately numbered;
  • Compile, properly organize and handle the documentation of the Office, Registers and gives appropriate reference numbers to all outgoing letters and produce when requested.
  • Requests stationary and other supplies for administrative use;
  • Perform other duties as instructed by the immediate supervisor;
  • Number required: 1 (one)

Job Requirements

Qualification,Education and Experience:

  • BA  in Secretarial science & Office Management and related fields
  • 3 year experience and above  relevance experience

Essential Qualities and Skills:

  • Excellent communication and customer service skills with Proficiency in Speaking, Writing, Listening and Reading in English  and Amharic languages;
  • Well organized, Demonstrated excellent office management skills & practices ;
  • Ability to make logical and timely decisions;
  • Good writing skills with excellent typing, drafting and documentation skills ;
  • Excellent organizational and prioritization skills, and attention to detail, ability to establish and work successfully in a team environment;
  • Ability to sit at workstation and computer for extended periods.
  • Working in import & export company is advantageous

How to Apply

Interested and qualified applicants who have access to the internet may directly share your Curriculum Vitae, cover letter and supportive credential documents to: info@helzerinn.com or meazaasp@yahoo.com. You have to apply with ten working days (10 days) from the date of vacancy announced. Only shortlisted candidates will be contacted. For more info: please call +251925921658+251116670288/77


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