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Fin/ Hr Assistant – Medecins Sans Frontieres Spain



Job Description

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

RESPONSIBILITIES AND TASKS

Accountabilities

Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
Update Social security  Tax office employee files in order to meet legal requirements and duties.
Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. ake all administrative information available to the staff (posting, meetings, etc.)
Classify and prepare all accounting pieces as requested by the Administration Manager.
File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request

Job Requirements

Education

Desirable Finance/accounting, business or administration related diploma.

Experience

•       Essential previous working experience of at least two years in relevant jobs.

•       Desirable experience in MSF or other NGOs in developing countries.

Languages

Mission language and local language essential

Knowledge

Essential computer literacy (word, excel, internet)

Competencies

•       Results

•       Teamwork

•       Flexibility

•       Commitment

•       Stress Management

How to Apply

All applicants should send a CV, cover letter, educational records, work certificates and copy of id. Card either by email to MSFE-Addis-HRCO-DEP@barcelona.msf.org  (please indicate ¨On the subject box: the vacancy title, ¨your name¨ and ¨specific location that you are applying for¨ or ON THE SUBJECT LINE OF YOUR COVER LETTEROR  give in person to MSF Spain Addis Ababa/ Yirgachefe /Hawassa Office.

 Posting date: July 31st  , 2018

 Closing date:  August 15th, 2018

 APPLICATIONS WILL BE REVIEWED ON  ROLLING BASIS AND POSITION COULD BE FILLED BEFORE THE CLOSING DATE .

We strongly encourage qualified women to apply.

Please note that only short-listed applicants will be contacted



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