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Internally Displaced People (Idp) Coordinator – Plan International



Job Description

This position is generally based at Dilla Town which close coordinate the Gedeo IDPs under the SNNPR Program Area Office of Plan International Ethiopia and the joint Emergency Operation Office.

·         The post holder will report to the SNNPR Program Area Manager who is based at Hawssa and will be technically responsible for the Disaster Preparedness and Response Manger who is based at the CO.

·         The post holder will manage all IDPs response related projects and supervises all staff for the IDPs who will be based at different IDPs and at the coordination office. 

·         She/he will work to ensure smooth working environment and relationship between the country office emergency response team other support units at both levels and the program area staff.

·         The post holder is responsible to manage program design, implementation and monitoring and evaluation of all IDPs response projects in the program area.  Moreover, he/she will be part of the specific need assessment for IDPs and play the key role in designing appropriate and need based responses.

·         The position holder is responsible for the overall budget planning and management, staff recruitment and other logistics related operations of the IDPs response.

·         Ensures smooth teamwork within all response sectors and work with other stakeholders and the government to integrate the IDP responses with peace and reconciliation and by far with sustainable development initiatives.  

·         Key components of the position include the operationalization of the IDP response with it’s elements of advocacy and networking, developing and strengthening partnerships and work with other PA and CO teams.  

Typical Responsibilities – Key end Results of the Position:

Project design and implementation

·         Ensure that IDPs response project design, delivery and management are in line with the global DRM policy and response sector and humanitarian standards.

·         Develop comprehensive and assessment based IDPs response projects for Gedeo which could be child, young girls and women centered in consultation with PA staff, the communities, government partners and CO ERT team.

·         Provide technical lead for Gedeo IDPs response in the design of effective strategic options that address the live saving business followed by possible peace and reconciliation effort.

·         Ensure that IDPs response are technically sound and are aligned to the Plan’s, global priorities, country strategic plan, country programs objectives and principles.

·         Based on the approved budget and activities for Gedeo IDPs response, prepare weekly and monthly implementation plans and enforce the execution of the aspired plan.

·         Ensure and facilitate the timely payments of IDPs response related activities in line with Plan’s finance, procurement and construction guidelines and corporate policy.

·         Ensure optimum community and other stakeholder involvement in the conceptualization and overall IDPs response.

Resource mobilization

·         Conduct rapid needs assessments and writing concept notes and proposals, submit timely to the CO ERT team based on IDPs actual resources gaps.

·         Undertaking quality and reliable technical feasibility studies and prepare designs and bills of quantities for IDPs response interventions to enhance and support timely and quality resource mobilization.

·         Support the development and implementation of the PA IDPs response projects based on Plans’ corporate procedures to enhance resource mobilization efforts to save the lives conflict affected children and communities.

·         Ensure that IDPs response projects are implemented in compliance with donor requirements and in line with Plan’s grant management systems.

·         Ensure efficient utilization of IDPs grant funds in all sectors in close collaboration with all relevant staff at all levels that manifests Plan’s good image and smooth relationship with all donor partners.

·         To ensure smooth resource mobilization, prepare and submit periodic quality narrative and financial reports for IDPs interventions according to the requirements.

Monitoring, evaluation and reporting

§  Ensure the recommended practices of Core Humanitarian Standard for quality and accountability (CHS) and Sphere standards being both of them are quality assurance monitoring and evaluation tools for the humanitarian response across all the response sectors.

§  In close consultation with program quality and IDPs response teams at all levels, establish workable community feedback mechanism which is possibly age, sex, culture and religion friendly for quality and accountability and monitor its operationalization.

§  Establish IDPs specific and updated assessment database and regularly update the CO and PA staff which are relevant for the IDPS humanitarian responses.

§  Prepare and submit quality periodic narrative and financial reports for all IDPs project in a timely manner according to Plan International Ethiopia, donor and government requirements.

§  Ensure timely and/or quack preparation and submission of IDPs response related agreement for the concerned government sectors and facilitate the agreement signing process in consultation with the PAM.

§  Prepare and submit final IDPs project terminal reports and facilitate the field level joint evaluation by involving concerned regional or zone government sectors and the benefices.

§  Ensure IDPs response management learnings and best practices are properly documented and organised for possible dissemination for all to serve as a reference for accountability.

§  Prepare and document quality and timely IDPs case studies for the interest of donors or marketing and learning purpose in and outside Plan staff and share accordingly.

Program integration and mainstreaming

·         Internalize the child protection policy of Plan and be vigilant to report all child protection concerns and look for responding action in all walk of the IDPs response management period.

§  Mainstream gender, peace and reconciliation, inclusion and environmental protection in line with child centered community development approach in the IDPs response management.

§  Nurture the collaboration and provide support for the IDPs response staff and actors in order to develop plans that integrate with other thematic areas.

§  Enhance the team spirit and work in collaboration with other actors of IDPs response for peace and reconciliation to ensure resilience building through development and conceptual understanding.

Partner development and strengthening

·         Provide technical assistance and build the capacities of local partners in IDPs management specifically in the area of resilience building and peace reconciliations.

·         Ensure the smooth partnership management with a particular emphasis for government sector partners for enhanced and quality of IDPs response management.

·         Ensure adequate stakeholder consultation and participation mainly with beneficiaries at all stages for the IDPs response implementation.

Networking and representation

·         Represent the PIE/SNNPR program area in IDPs realted humanitarian networks, clusters and forums lead by the regional government or UN representative.

·         Establish and lead strong and smooth partnerships and networks with likeminded NGOs, government bodies and forums for cross learning, identification of lessons, best practices, resources mobilization and scaling-up to enhance program initiatives as far as IDPs management is concerned.

·         Network effectively with others to draw information and knowledge for IDPs responses and strategy development.

Staff Development and Management

·         Participate in staff meetings of all levels in an open, cooperative and proactive manner and contribute towards ensuring smooth departmental collaboration and coordination as far as the IDPs response is concerned.

·         Ensure equal and fair opportunities and representation of both sexes and persons with disabilities in the IDPs response projects design and management.

·         Organise regular performance review meetings to assess response resource mobilization and project implementation progress and communicate any changes in strategy with the key project stakeholders particularly the government, IDPs, PA and the country office staffs.

·         Build the technical capacity of Gedeo IDPs response related staff and ensure possible active benefices involvement at all stages including monitoring and evaluation and overall IDPs response projects management.

·         Appraise the performances of IDPs response team under his direct supervision and ensure capacity building support is provided for regular competency update.

Dealing with Problems

·         The post holder understands organisational strategies and contributes to its fulfilment by supporting the IDP based team to play their roles and implement programs in accordance with organizational goals and requirements.

·         Demonstrates problem solving ability, strategic thinking and promotes innovative ideas. Working at the IDPs coordination office provide support to all IDPs staff based at different sites under the Gedeo response.

·         And the position influences IDPs response team to adhere to required implementation standards in an integrated manner to deliver timely response and recovery and reconciliation efforts.

Communications and Working Relationships

·         To maximize impact through the optimized contributions of others, the post holder will be required to initiate, develop and maintain a range of working relationships, including with government counterparts, other implementing partners and  humanitarian cluster organizations at his/her respective IDPs.

·         Effective working relationships within Plan at all levels is also essential.

·         The job holder will have frequent communication with CO ERT unit, PA Program staff, IDP response team, and other functioning department teams both at the CO and PA and to the government stakeholders at recommended levels.

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

 Educational Qualification and Experience

·         A minimum of a Bachelor’s degree in Disaster Risk Management or related field of the core response sectors nutrition, food security and WASH with a minimum 5 years of work experience in coordinating emergency response of multi-sectorial projects.

·         Master’s degree on the above mentioned area is preferable.

·         Demonstrated experience in the management integrated emergency response projects mainly WASH, nutrition, food security and child protection in IDP context.

·         Additional experience and commitment to, and understanding of, participatory approaches to respond for disaster affected people in IDPs.

·         Previous experience of managing and developing a multi-disciplinary team on emergency response in general and IDPs in particular.

Knowledge

·         Extensive knowledge on emergency response project implementation and management mainly specific and relevant for IDPs.

·         Knowing of Core Humanitarian Standards and/or DRM and resilience building principles which are workable by sector.

·         Knowledge of human resource management and coordination role in the general and organization perspectives.

·         Understand organisational principles, systems and have the ability to provide leadership and support to staff working at community level with disaster affected population.

·         Knowledge of child-rights based responses programing particularly on Child Protection in Emergency (CPiE), WASH-NFI, Education in Emergency (EiE) and gender mainstreaming in emergency.

·         Knowledge of participatory methodologies in project management including monitoring and evaluation.

Skills Specific to the Post

·         Conceptual and strategic thinking skills specific to IDPs context project management mainly the operational and implementation aspects.

·         Interpersonal skills, including the ability to build relationships with colleagues and manage staff at grassroots.

·         Have good writing and oral communication skills.

·         Experiences in developing concept note and proposal development based on the context of IDPs which helps for resource mobilization on CPiE, WASH-NFI and nutrition and other relevant sectors based on IDP needs.

·         Understands budgetary processes including coordination, planning, monitoring and reporting based on the interest of IDP donors and government requirement.

·         Ability to provide team leadership and communicate effectively with all conserved stakeholders to IDPs specific context.

·         Ability to conduct assessment, analyze information, evaluate options and work with team to implement and address the need of the IDPs.

·         Ability to understand the humanitarian context specially the Core Humanitarian Standards (CHS) and DRM at large from grassroots, national and global perspective.

·         Proficient in computer skills and use of relevant software and other applications.

Competencies

·         Able to perform under stress and remote environment, innovative, build relationships, communicate effectively, coach and mentor, facilitate change, develop teams, initiate action, operational decision making, planning and organizing and a personal commitment to children’s development and protection.

Values

Commitment to Plan Ethiopia Values:

•        Integrity

•        Unity/Oneness

•        Accountability

•        Excellence

•        Embracing Change

•        Speed/Agility

Leadership Attitudes & Behaviours

·         Believe in the potential of all people to succeed if given the right support and willingness to multi-task.

·         Supports learning in the team

·         Creates good team of unified purpose

·         Modifies own view to get best outcome for organisation

·         Acts with integrity and professionalism.

·         Relates to people in a friendly, open manner and engenders trust from other staff

·         Creates strong sense of purpose within organisation and with stakeholders

·         Holds self and others to account to deliver on agreed goals and standards of behaviour specific to emergency response.

·         Humble, supportive, ethical and service oriented

·         Promotes innovation and learning

·         Ability to act as part of multi-cultural and multi-disciplinary team.

·         Able to work with minimal supervision.

How to Apply

The closing date for the application is August 10, 2018. Qualified candidates should submit the application form found with this link:

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=30921&company=PlanInt&username= 

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that:

-       Applications and CVs written in English will be accepted and

-       Shortlisted candidates will be contacted.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

 

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 



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